Financial Assistance in California
Right At School has partnered with local state agencies to offer childcare assistance programs. Where available, you may qualify to receive state assistance through our program. This resource will guide you through each step of the process with your state agency and Right At School.
See If You Qualify
Contact your local subsidy office to check your eligibility for assistance and begin your application.
To get started, find your local subsidy office:
Alameda
4Cs of Alameda County
510-582-2182
https://4calameda.org/parents-families/child-care-payment-assistance
Bananas, Inc.
510-658-0381
http://www.bananasinc.org/
Arcadia
Options for Learning
885 S. Village Oaks Drive, Covina, CA 91724
626-699-8070
https://www.optionsforlearning.org/apps/pages/index.jsp?uREC_ID=2100182&type=d&pREC_ID=2145172
Brentwood
CocoKids
1035 Detroit Avenue, Suite 200, Concord, CA 94518
925-676-5437
https://www.cocokids.org/paying-for-care/
Center Joint
Child Action, Inc.
916-369-0191
https://wp.childaction.org/cel/
Conejo Valley
Child Development Resources
221 E. Ventura Blvd., Oxnard, CA 93036
805-485-7878
https://cdrv.org/cdr-programs-and-services/child-care-assistance/child-care-assistance-services
Desert Sands
Riverside County Office of Education (RCOE)
3610 14th Street, Riverside, CA 92501
951-826-6626
Dry Creek
Placer County Office of Education
360 Nevada Street, Auburn, CA 95603
530-889-8020
Encinitas
The YMCA of San Diego County
3708 Ruffin Road, San Diego, CA 92123
1-800-481-2151
https://www.ymcasd.org/paying-child-care
Child Development Associates
180 Otay Lakes Road, Suite 300, Bonita, CA 91902
619-427-4411
https://cdasd.org/families/ap-program/resource-center/
Fairfield Suisun
Solano Family & Children’s Services
421 Executive Court North, Fairfield, CA 94534
707-863-3950
https://solanofamily.org/help-paying-for-child-care
Fremont Unified
4Cs of Alameda County
510-582-2182
https://4calameda.org/parents-families/child-care-payment-assistance
Hawthorne
Connections for Children
5901 W. Century Blvd., Suite 400, Los Angeles, CA 90045
310-452-3325
https://www.connectionsforchildren.org/families/child_care_subsidy
Luther Burbank
Choices for Children
20 Great Oaks Blvd., Suite 200, San Jose, CA 95119
408-297-3295
https://www.cfcscc.org/parents
Martinez
CocoKids
1035 Detroit Avenue, Suite 200, Concord, CA 94518
925-676-5437
https://www.cocokids.org/paying-for-care/
Menifee
Riverside County DPSS
4060 County Circle Drive, Riverside, CA 92503
951-358-3486
https://rivcodpss.org/child-care-assistance
Milpitas
Choices for Children
20 Great Oaks Blvd., Suite 200, San Jose, CA 95119
408-297-3295
https://www.cfcscc.org/parents
Mount Carmel
4Cs of San Mateo County
Sobrato Center for Nonprofits – Redwood Shores
330 Twin Dolphin Drive, Suite 119
Redwood City, CA 94065
(650) 517-1441
https://sanmateo4cs.org/paying-for-child-care
Mountain View Whisman
Choices for Children
20 Great Oaks Blvd., Suite 200, San Jose, CA 95119
408-297-3295
https://www.cfcscc.org/parents
Santa Clara County Office of Education (SCCOE)
1290 Ridder Park Dr. MC 261, San Jose, CA 95131
669-212-5437
https://www.childcarescc.org/families/paying-care
Mt. Diablo
CocoKids
925-676-5437
https://www.cocokids.org/paying-for-care/
Newport Mesa
Children’s Home Society of California
333 South Anita Drive, Suite 350, Orange, CA 92868
714-456-9800
https://www.chs-ca.org/child-care-payment-program/eligibility-list
Oak Grove
Go Kids, Inc
885 Moro Drive, Gilroy, CA 95023
408-843-9000
https://www.gokids.org/applying-for-child-care-assistance
Palo Alto
Choices for Children
20 Great Oaks Blvd., Suite 200, San Jose, CA 95119
408-297-3295
https://www.cfcscc.org/parents
Redondo Beach
Connections for Children
5901 W. Century Blvd., Suite 400, Los Angeles, CA 90045
310-452-3325
https://www.connectionsforchildren.org/families/child_care_subsidy
Roseville
Placer County Office of Education
360 Nevada Street, Auburn, CA 95603
530-889-8020
San Gabriel
Options for Learning
885 S. Village Oaks Drive, Covina, CA 91724
626-699-8070
https://www.optionsforlearning.org/apps/pages/index.jsp?uREC_ID=2100182&type=d&pREC_ID=2145172
San Marino
Connections for Children
5901 W. Century Blvd., Suite 400, Los Angeles, CA 90045
310-452-3325
https://www.connectionsforchildren.org/families/child_care_subsidy
San Ramon Valley
CocoKids
1035 Detroit Avenue, Suite 200, Concord, CA 94518
925-676-5437
https://www.cocokids.org/paying-for-care/
Santa Clara
Choices for Children
20 Great Oaks Blvd., Suite 200, San Jose, CA 95119
408-297-3295
https://www.cfcscc.org/parents
Go Kids, Inc
885 Moro Drive, Gilroy, CA 95023
408-843-9000
https://www.gokids.org/applying-for-child-care-assistance
Santa Rita
Mexican American Opportunity Foundation – Monterey
11 Quail Run Circle Ste. 101, Salinas, CA 93907
831-757-0775
https://maof.org/education/resource-referral-program
South Pasadena
Options for Learning
885 S. Village Oaks Drive, Covina, CA 91724
626-699-8070
https://www.optionsforlearning.org/apps/pages/index.jsp?uREC_ID=2100182&type=d&pREC_ID=2145172
Connections for Children
5901 W. Century Blvd., Suite 400, Los Angeles, CA 90045
310-452-3325
https://www.connectionsforchildren.org/families/child_care_subsidy
South San Francisco
4Cs San Mateo
650-517-1400
https://sanmateo4cs.org/families/paying-for-child-care/
Stockton Collegiate
Family Resource Center
3127 Transworld Drive, Ste 100, Stockton, CA 95206
1-800-526-1555
Sunnyvale
Choices for Children
20 Great Oaks Blvd., Suite 200, San Jose, CA 95119
408-297-3295
https://www.cfcscc.org/parents
Go Kids, Inc
885 Moro Drive, Gilroy, CA 95023
408-843-9000
https://www.gokids.org/applying-for-child-care-assistance
Vacaville
Solano Family & Children’s Services
421 Executive Court North, Fairfield, CA 94534
707-863-3950
https://solanofamily.org/help-paying-for-child-care
Valle Lindo
Choices for Children
20 Great Oaks Blvd., Suite 200, San Jose, CA 95119
408-297-3295
https://www.cfcscc.org/parents
Connections for Children
5901 W. Century Blvd., Suite 400, Los Angeles, CA 90045
310-452-3325
https://www.connectionsforchildren.org/families/child_care_subsidy
Wiseburn
Crystal Stairs
5110 West Goldleaf Circle, Suite 150, Los Angeles, CA 90056
323-421-1028
https://www.crystalstairs.org/families/paying-for-child-care
Navigating the California State Application Process
Let’s explore what you’ll need to know about California’s application process. Rest assured, your state agency is here to guide you every step of the way!
Provider IDs
A Provider ID is a unique number assigned by the state to facilitate subsidy payments.
You will need this Provider ID when completing the required paperwork. Here is a list of school Provider IDs. If you do not see your school listed here, please reach out to Customer Support for further assistance. If you do not find your school or school district listed, you should contact your subsidy agency and ask them to include your school’s Right At School program as one of their providers.
If you see “Need family request” next to your school under the CA Provider ID box, this means we do not yet have a provider ID for your school. To get started, please request us as a provider with your agency. Simply provide them with our name—Right At School at [School Name]—and the school’s address.
We're here to help make this process as smooth as possible for you and your family.
Understanding Your Approval
Exciting news - you've been approved! Let's make sure you know what to do next to get everything set up smoothly.
Submitting Your Approval
Once you receive your approval, snap a clear picture of ALL pages and upload it here.
Note: Without ALL pages, your submission may not be accepted. This helps us speed up the process since agency processing times can vary.
Approval Duration
Your approval duration will be listed on your approval documentation. Please note, the agency may terminate this agreement at any time.
Redetermination Reminder
Keep your approval letter end date handy! We recommend reaching out to your subsidy agency at least a month in advance to your end date. Want to know more about what that entails? Check out the Understanding Redetermination tab on this page for all the details.
Cost Considerations
It’s important to note that registration fees may not be covered within your approval and may be an out-of-pocket cost for your family. Also, keep in mind that non-school day programs and camp days are not always covered. You can find more details about non-school and camp day approvals and instructions below.
Registration Process
Remember, your approval letter doesn't automatically mean you're registered to attend the Right at School program. Registration with financial assistance is a two-step process. Curious about the next steps? Read more about registration next!
Ready to Go!
You’ll soon be on your way to enjoying all of the benefits of your approval. Let's make this journey smooth sailing for your family! 🎉
Ensuring Your Child's Registration with Right At School Subsidy
Before we get started, it's important to note that your child isn't officially registered for our program until two key steps are completed:
Once these steps are done, you're well on your way to joining the Right At School family! Let's dive into the details...
1. Send Us Your Approval Letter: Got that approval letter handy? Great! Share it with our subsidy team by sending it here. This lets us know you’re ready to get started.
2. Register with Us: If you haven’t already, it’s time to register your child for our program. When you do, make sure to select the “discount” option and choose “subsidy”.
3. Fill in the Details: During registration, you will need to provide specific information from your approval letter, such as the agency name and voucher number. Simply enter these details, click ‘Finish,’ and you’ll be on your way! After completing this step, you will be placed in our subsidy queue.
4. Await Our Response: Within 24-48 hours, one of our friendly Subsidy Coordinators will reach out to you. We’re here to help!
5. Verification Time: While you’re in the subsidy queue, we’ll need to verify your registration with the state approval/voucher letter you sent us. This helps us ensure everything aligns perfectly.
6. Get Approved: Once we’ve confirmed your registration and received your approval letter, we’ll update your registration to reflect your approval. Almost there!
7. Final Touches: Log back into the Right At School Family Portal and add your payment information. This covers any registration fees or copays required by the state. Don’t worry, if your care is covered 100%, you won’t be charged unless your state coverage changes.
Please note that registration fees are dependent on your approval, and you may be charged a registration fee even if your care is covered at 100%.
And that’s it! You’re all set to join the Right At School family. If you have any questions along the way, don’t hesitate to reach out to our team. We’re here to help make your experience with us as smooth and enjoyable as possible!
Exploring Non-School Days and Full-Day Camps
Planning for a full day of fun? Let's make sure you're all set to join in on the excitement!
With these tips, you'll be all set to embark on your next adventure-filled day! 🌟
Keep in mind that your approval might not cover every location. That's why it's crucial to connect with your agency and provide them with the correct provider ID and dates for the camp you're interested in. Need help finding those provider IDs? Check out the list here!
Changing Providers: Making It Work for You
Here's everything you need to know about changing your child care provider:
Submitting a Change
If you want to attend a program at a school that is different from what is listed on your approval, you’ll need to submit a change of provider request to your agency.
What Your Agency Needs
When you reach out to your agency, make sure you have your case number, your child’s name, the provider ID of the new location you want to attend, and the date you plan to start. Don’t forget to specify if you need full-time care!
Getting Approved
Once your agency approves your change of provider, you’ll receive confirmation. Make sure to send us that approval so we can update your records. You can easily do this by uploading it to the “submit your approval” form here.
Attendance Requirements: What You Need To Know
In California, parents play an important role in ensuring accurate attendance. You are required to complete formal agency attendance with your program staff, which may include signing daily paper attendance at the site or approving attendance online. The specific attendance method will depend on your agency’s policy, so be sure to check with your program staff for guidance.
We're here to support you through these changes, so don't hesitate to reach out if you have any questions.
Let's make sure your child care fits your needs perfectly!
Staying Eligible: Understanding Redetermination
We want to make sure you have all the info you need about redetermination and how it affects your state child care assistance.
Redetermination is when you need to check in with your agency and provide certain documents to confirm you’re still eligible for state child care assistance.
Keep an eye on your approval letter for your assistance end date. That’s when it’s time to reach out to your agency for redetermination.
Your state agency will usually send notifications by mail or email when your redetermination date is approaching. Watch out for those so you don’t miss any deadlines!
We recommend connecting with your agency at least 30 days before your coverage end date. Processing times can vary, so it’s best to start early to avoid any gaps in coverage.
If you do not submit the necessary paperwork with your State Agency, your care will end on the date stated in your approval letter. That means you will be responsible for covering the cost of Right at School care until you submit a new approval letter to us.
If your care ends before you submit a new approval letter, you will need to reapply for benefits through your state agency if you meet the approval criteria.
If you go through the redetermination process and get approved for continued care, don’t forget to send us your NEW approval. You can do this easily using the “submit your approval” form on our child care assistance page.
We're here to help every step of the way, so please don't hesitate to reach out if you have any questions. Let us ensure a seamless experience for your family's childcare journey!
Frequently Asked Questions
If you don’t qualify for state assistance, don’t worry! We understand that navigating financial matters can sometimes be challenging. We encourage you to review the discounts we offer here at Right At School. We strive to make our programs accessible to all families, and you may find options that fit your needs. Check out our financial assistance and discounts page to explore the options available to you.
You can find the list of Right At School locations and their Provider IDs here.
You’ve received your approval letter – congratulations! Now, let’s make sure you’re all set to join us at Right At School. Share it with our subsidy team by sending it here. Once we have that, we will reach out to you within 24-48 hours.
If the non-school day program or camp is held at the same school location where your child is already approved for care, you’re all set! No additional steps are needed.
However, if the non-school day program or camp is hosted at a different school location, you’ll need to fill out the Change of Provider form. Choose the second box for “Adding Providers” and send it to your agency for approval. Once your request is approved by the agency, be sure to send us that approval letter as well. This helps us ensure that your child’s enrollment is properly coordinated and that payment is arranged accordingly.
While some agencies may send approval letters directly to us, it’s ultimately the responsibility of the family to ensure that the approval letter is sent to us.
To confirm that we’ve received your approval letter, please use our convenient “Submit Approval Letter” form. This ensures that your approval is promptly processed and applied to your child’s enrollment.
If you believe you should be receiving child care assistance but are currently paying full cost, there are a few potential reasons why:
- It’s possible that we don’t have your current approval letter on file. If you’ve received approval for assistance from your state agency, please ensure that you’ve sent us a copy of your approval letter so we can update your records accordingly.
- If you’ve submitted for redetermination, we’ll need the updated approval letter from your agency once it’s been processed. Please be sure to send us the new approval letter promptly to avoid any delays in assistance.
- Your previous approval for assistance may have ended, and you may have missed the redetermination window. If this is the case, we encourage you to reach out to your state agency to discuss your eligibility and reapply for assistance if necessary.
Need Additional Help?
Contact our team for additional information and assistance. We are ready and eager to support you!
